Tax Notes: Removal of 5-year validity period on receipts/invoices

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The Bureau of Internal Revenue (BIR) has recently issued Revenue Regulation 6-2022 to remove the five-year validity periodon all manual and system-generated receipts and invoices, in line with Republic Act 11032, otherwise known as the Ease of Doing Business and Efficient Government Service Delivery Act of 2018, which aims to improve, streamline, and reduce financial burden on the part of taxpayers.

This means that all permits to use (PTU) cash register machines, point-of-sale machines, and other sales receipting system softwareshall be valid, unless revoked by the BIR on meritorious groundssuch as tampering of sales data or software features to avoid or alter the recording of sales transactions; any major repair or modification of the software without prior approval by the BIR; and other violations of the current policies and procedures for manual and system-generated receipts and invoices.

Taxpayers with unused manual principal and supplementary receipts/invoices with authority to print (ATP) may continue to use such until fully exhausted. The phrases, “THIS INVOICE/RECEIPT SHALL BE VALID FOR FIVE (5) YEARS FROM THE DATE OF THE ATP” and “Valid until (mm/dd/yyyy),” printed at the bottom of the receipt/invoice shall be disregarded, provided that, for subsequent printing of these receipts/invoices, the said phrases shall no longer be indicated. On the other hand, taxpayers with PTU or acknowledgement certificate, as applicable for cash register machines, point-of-sale machines, and computerized accounting systems (CAS), may continue to use the previously approved format for receipts/invoices and the five-year validity shall be disregarded. However, the system/software generating such receipts/invoices shall be configured to omit the aforementioned phrases.

Revenue Regulation 6-2022 is applicable to all taxpayers who will apply for the following:

(1) ATP for official receipts, sales invoices, and other commercial invoices;

(2) Registration of CAS and its components; and

(3) PTU cash register machines and point-of-sale machines.

All regulations, rules, orders, or portions thereof contrary to these provisions are repealed, amended, or modified effective July 16, 2022.

Please be guided accordingly.


P&A Grant Thornton

Certified Public Accountants

P&A Grant Thornton is the Philippine member firm of Grant Thornton International Ltd.

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